Enter Slide Library For Confluence

Background of Slide Library

Unlike single pages of a word document, individual slides in a PowerPoint presentation can form a standalone unit. You would not create a new document by taking some pages from other documents and adding new content. With a deck of slides, this scenario is possible. This is especially true if you have accumulated a huge repository of slides over many years. Or if you assemble presentations in a team, where slides may be contributed from different departments. You rarely need to create all the slides of a presentation of scratch.

The problem with accumulating a huge repository of slides over time, whether as a single user or as part of a team, is that organizing those slides can be cumbersome. The slides that you need can be found in many places. They can reside somewhere on your computer, on a knowledge base, on a network drive or in your email archives.

Even if you are disciplined in organizing your PowerPoint files, adding existing slides to your new presentation is not so straightforward. Using PowerPoint's reuse slide feature, you need to locate the PowerPoint file, open the file, locate the slide and choose the slide. This process needs to be repeated for each slide.

Another problem is with slides used in multiple presentations. For example, slides such as "Our Management Team" tend to appear in many sales pitch deck. In the event where there is a change in the management team structure, you will need to update the same "Our Management Team" slide in all the presentations where appears, one by one. The scope of the problem increases with the number of shared slides and the number of PowerPoint users in the organization. Furthermore, there is also communication overhead in the scenarios where you need to pull the latest slides from the publisher or push your latest slides to the consumer.

  • Pull from slide publisher: If you create a presentation by using slides from others, you will need to ask the slide publisher if there are newer version of the shared slides.
  • Push to slide consumer: If you create slides that are used by others in their own presentation, you will need to inform your slide consumer that they should update their presentation with the latest slides.

SharePoint Online had a solution to solve this problem with their Slide Library feature. This allows slides to be stored in a central repository and slide updates to be automatically pushed to consumers. However, this feature was deprecated in SharePoint 2013 (supported until 2023) with no replacement in sight.

Enter Slide Library for Confluence

Slide Library for Confluence is an app that enables organizations to manage, organize and search PowerPoint slides at scale. This enables Confluence to be used as a central repository for your slides.

Search, Pick & Choose

When you upload a presentation to Slide Library, each slide is indexed as a standalone unit. You are able to instantly search for slides using keywords from the slide content or slide metadata such as tags or author. You can pick and choose slides from multiple search queries and use them in PowerPoint file.

Synced Slides

It is also possible to save the slides as a presentation in Confluence. With this approach, the presentation will automatically be synced when the slides inside it are updated by the publisher in Slide Library. You will just need to access the presentation with the Confluence URL to be sure that you have the most updated slides.